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About TDS Return Filing

TDS return filing is the process of reporting tax that has already been deducted at source and deposited with the government. Any individual or business that deducts tax is required to submit these details periodically to the tax department through the official system. This filing helps the government track tax payments correctly and ensures that the deducted tax reflects in the deductee’s records. Filing accurate returns on time also helps avoid notices, penalties, and mismatches later

How TDS Return Filing Works

TDS return filing is the formal method of submitting details of tax deducted at source to the Income Tax Department. Every deductor who has deducted tax must file a quarterly TDS return with complete and correct information. The return includes:

  • Total tax deducted and paid using the TDS challan
  • Nature of payment such as salary, rent, or professional fees
  • PAN of the deductor and the person from whom tax was deducted
  • Applicable section and TDS rate

Proper TDS return filing online ensures that the deducted tax is correctly reflected in the deductee’s Form 26AS. Filing accurate returns on time helps avoid penalties, notices, and delays in issuing TDS certificates.

TDS Return Filing
TDS Return Filing

Documents Required for TDS Return Filing

Before starting your TDS return filing online, make sure you have the correct information ready. Missing or incorrect details often lead to rejection or default notices from the TDS CPC. You should keep the following handy:

  • Valid TAN: Every deductor must quote the correct TAN while filing returns on the TRACES portal.
  • PAN Details: PAN of both the deductor and all deductees must be accurate to ensure tax credit is reflected correctly.
  • Challan Payment Data: Details of tax deposited using Challan ITNS 281, including BSR code, challan number, date, and amount.
  • Return Period Selection: Choose the correct financial year and quarter for which the return is being submitted.
  • Deduction Breakdown: Nature of payment, section under which tax is deducted, and applicable TDS rates.
  • Earlier Filing Records (if any): Needed when submitting a correction or revised return.

Who Is Required to File TDS Returns?

Any person or organisation that deducts tax at source is required to follow TDS compliance rules and submit returns within the prescribed timelines. TDS returns must be filed when tax is deducted on payments such as:

  • Salary paid to employees
  • Rent paid for property or assets
  • Professional or contractual fees
  • Interest payments and commissions
  • Payments made to non-residents

This obligation applies to individuals, firms, companies, HUFs, trusts, government bodies, and other deductors who deduct tax and deposit it with the government.

When Do Businesses Need to Follow TDS Rules?

Certain payments made by businesses and individuals attract tax deduction at source. If you fall into any of the categories below, TDS compliance becomes mandatory and returns must be filed on time. Businesses and deductors need to deduct and report TDS in cases such as:

  • When employee income exceeds the basic exemption limit, tax must be deducted under salary provisions.
  • TDS applies if annual rent exceeds ₹2.4 lakh (for businesses) or ₹50,000 per month in specific individual cases.
  • TDS is required if a single payment exceeds ₹30,000 or total payments cross ₹1 lakh in a financial year.
  • Payments to professionals like consultants, doctors, or lawyers above ₹30,000 in a year attract TDS.
TDS Return Filing

TDS Return Forms You Need to Know

Different TDS return forms are used depending on the type of payment and the nature of income. Filing the correct form is essential for smooth TDS return filing online and to avoid notices from the department. Below are the main TDS forms used for quarterly TDS return filing in India.

TDS Form 24Q – Salary Payments

Form 24Q is used by employers to report TDS on salary paid to employees.

It includes details such as salary paid, tax deducted, PAN of employees, and challan information. This form is filed every quarter and is mandatory for all employers who deduct tax under salary provisions.

TDS Form 26Q – Non-Salary Payments

Form 26Q is applicable for non-salary payments where tax is deducted at source.

This includes payments such as professional fees, contractor payments, interest, commission, and TDS on rent (other than salary). It captures deductee details, payment amounts, and TDS deposited for the quarter.

TDS Form 27Q – Payments to Non-Residents

Form 27Q is used when TDS is deducted on payments made to non-residents or foreign companies.

It applies to income such as interest, royalty, technical service fees, or other sums chargeable under the Income Tax Act. Correct reporting in this form is critical for international transactions.

TDS Form 27EQ – TCS Returns

Form 27EQ is filed for Tax Collected at Source (TCS) instead of TDS.

It is applicable to sellers who collect tax on specific goods or services such as scrap, timber, minerals, or certain high-value transactions. Though different from TDS, it follows a similar quarterly filing structure.

TDS Deduction Rates and Sections Explained

The table below shows the commonly used TDS rates under key sections of the Income Tax Act. These rates apply when tax is deducted at source on payments such as salary, contractor fees, rent, professional fees, interest, and other incomes. Deductors must apply the correct rate when preparing their TDS return filing online to remain compliant and avoid penalties.

TDS Section Nature of Payment Threshold / Condition Rate of TDS (%)
192 Salary payments As per Income Tax slab As per slab rate
194A Interest (other than securities) Exceeds ₹10,000 10%
193 Interest on securities Exceeds applicable limit 10%
194C Payments to contractors (resident) ₹30,000 per contract or ₹1,00,000 aggregate 1% (Individual/HUF) / 2% (Others)
194H Commission and brokerage Exceeds ₹15,000 5%
194I Rent (land & building) Exceeds ₹2.4 lakh per year 10% (Land/Building) / 2% (Machinery)
194J Professional & technical fees Exceeds ₹30,000 10% (Professional/Royalty/Director) / 2% (Technical)
194B Lottery, games, prizes Any amount 30%
194BB Horse race winnings Any amount 30%
194BA Online gaming winnings Any amount 30%
194O E-commerce seller payments Exceeds ₹5 lakh 1%
194Q Purchase of goods Exceeds ₹50 lakh 0.1%

Note: The information above is based on current provisions. For the latest TDS rates and rules, refer to the official website.

How to File TDS Return Filing Online

Filing a TDS return online helps businesses stay compliant, avoid penalties, and keep tax records accurate. The process is technical, but when broken down into steps, it becomes easier to understand and manage. Step-by-Step Process to File a TDS Return

  • Step 1: Create the e-TDS return using the prescribed format with details such as deductor information, deductee PAN, challan details, and tax deducted. This is done using a TDS return preparation utility that follows TRACES guidelines.
  • Step 2: Prepare the return file (Form 24Q, 26Q, or 27Q, as applicable) in the required file format so it can be validated before submission.
  • Step 3: Use the File Validation Utility (FVU) provided by NSDL/TRACES to check for errors. The system highlights mismatches or missing details that must be corrected.
  • Step 4: If the validation report shows errors, make the required corrections in the return file and validate it again until the file is error-free.
  • Step 5: Upload the validated TDS return file on the TIN-FC or through the Income Tax Department’s e-filing system. After submission, an acknowledgment is generated for reference.

Accurate quarterly TDS return filing ensures that tax credits reflect correctly in the deductee’s Form 26AS and prevents future compliance issues.

How We Help with TDS Compliance

Filing TDS returns can be time-consuming and error-prone, especially when dealing with multiple transactions and PAN validations. Our expert-assisted services simplify the entire process.

  • Step 1: Share your details: Provide basic information, challan details, and transaction records required for TDS return filing.
  • Step 2: Expert preparation and checks: Our team prepares your return, validates it as per TRACES norms, and ensures complete TDS compliance.
  • Step 3: Timely submission: We file your return on time and help avoid late fees, interest, or notices related to TDS return filing online.

TDS Return Filing Due Dates (Quarterly Schedule)

Filing TDS return filing online on time is mandatory to stay compliant and avoid late fees or penalties. Quarterly Due Dates for TDS Returns:

Quarter Period Covered TDS Return Due Date
Q1 April to June 31st July
Q2 July to September 31st October
Q3 October to December 31st January
Q4 January to March 31st May

Making Corrections in Your TDS Return

Mistakes in TDS return filing can lead to mismatches, notices, or penalties. If you find errors after submission, the Income Tax Department allows you to correct them through the TRACES portal. Timely correction helps maintain smooth TDS compliance and avoids future issues.

StepsSteps to Correct TDS Challan Details

  • Log in to the TRACES portal using your registered User ID and password
  • Go to the “Defaults” section and select the option for challan correction
  • Choose the relevant financial year, quarter, form type, and the challan that needs correction
  • Select the type of correction required, such as challan amount, CIN details, or minor mismatches
  • Enter the corrected information carefully and submit the request for processing
TDS Return Filing

Steps to Correct PAN Details in TDS Return

  • Start by initiating a correction request through the standard TDS correction process
  • Select the option related to PAN correction while submitting the correction statement
  • Update incorrect or invalid PAN details of deductees with valid PAN information
  • Save the changes and generate the updated correction file
  • Download the revised consolidated file once the correction is processed

Filing a TDS Correction Statement

  • Log in to the TRACES portal and download the consolidated TDS file
  • Make the required corrections in the return file using approved utilities
  • Validate the corrected file using the File Validation Utility (FVU)
  • Upload the validated correction file through the appropriate submission channel
  • Track the status of the correction request until it is successfully processed

Offline TDS Challan Correction Process

  • Collect the challan correction form from the bank where the original payment was made
  • Fill in the corrected details clearly and accurately
  • Attach a copy of the original challan along with the correction request
  • Submit the form to the bank for forwarding to the tax authorities
  • For PAN-related corrections, additional supporting documents may be required

Penalties for Delay or Errors in TDS Return Filing

Missing deadlines or making mistakes in TDS return filing can lead to financial penalties and compliance issues. Knowing these penalties helps businesses stay compliant and avoid unnecessary costs.

  • Late Filing Fee (Section 234E): A fee of ₹200 per day is charged for delay in filing the TDS return. This continues until the return is filed, subject to a maximum limit equal to the TDS amount for that return.
  • Penalty for Incorrect or Non-Filing (Section 271H): If a TDS return is not filed within one year from the due date, or if incorrect details are furnished, a penalty ranging from ₹10,000 to ₹1,00,000 may be imposed by the tax authorities.
TDS Return Filing

Why TaxCaller for TDS Return Filing?

Managing TDS return filing can feel confusing, especially with strict deadlines and accuracy requirements. With TaxCaller, you get clear guidance and dependable support at every step. Our team focuses on doing things right the first time, so you stay compliant without stress.

  • Experienced professionals who understand TDS compliance requirements
  • Step-by-step support for salaried individuals and businesses
  • Careful review to reduce errors and avoid notices or penalties
  • Secure systems to keep your financial data protected
  • Clear communication, timely updates, and reliable filing support
TDS Return Filing

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Frequently Asked Questions

TDS return filing is the process of reporting tax deducted at source to the Income Tax Department. It includes details like the amount deducted, the PAN of the deductee, and the challan used for payment. Returns are usually filed on a quarterly TDS return basis.

Any individual or business that deducts tax at source is required to file TDS returns. This includes employers, companies, partnership firms, and others who make payments such as salary, rent, interest, or professional fees.

Yes, TDS return filing online can be done through the TRACES and TIN portals after preparing the return using approved utilities. Most deductors prefer online filing to avoid errors and delays.

There are different TDS return forms based on the type of payment made. Form 24Q is used for TDS deducted on salary payments made to employees. Form 26Q applies to TDS deducted on non-salary payments such as professional fees, rent, interest, or contractor payments made to residents. Form 27Q is used when TDS is deducted on payments made to non-residents, including foreign companies. Choosing the correct form is important, as it depends entirely on the nature of the payment and the status of the payee.

Yes, TAN registration is mandatory before filing any TDS return. TAN is used to identify the deductor and must be quoted on all TDS challans, returns, and certificates.

TDS returns must be filed on a quarterly basis during the financial year. For the first quarter, covering April to June, the due date is 31st July. The second quarter, from July to September, must be filed by 31st October. The third quarter, covering October to December, has a due date of 31st January. For the fourth quarter, from January to March, the return must be filed by 31st May. Missing these due dates can result in late filing fees, interest, and penalties under the Income Tax Act.

Late filing attracts a penalty of ₹200 per day until the return is filed, subject to limits. Additional penalties may apply for incorrect filing or non-filing under TDS compliance rules.

Yes, corrections can be made through the TRACES portal. You can update challan details, PAN errors, or deductee information by filing a correction statement.

Common documents include TAN details, PAN of deductees, challan information, payment details, and previous filing records. Having accurate data helps avoid rejection or mismatch issues.

If you want to avoid errors, penalties, or delays, professional assistance is helpful. Experts ensure accurate TDS return filing, timely submission, and proper compliance with changing rules.

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TaxCaller is an Indian tax preparation company headquartered in New Delhi India. The company was founded in 2018 by Abhinay Rai. With the aim to make taxation services easier and helps individuals and entrepreneurs to start and grow their business at an affordable cost. As of 2019, TaxCaller operates approximately 1,000 retail tax offices across India. and helps thousands of individuals and corporate sectors by offering door-to-door delivery services of documents through TaxCaller collection stores. It also offers online tax preparation and web filing from TaxCaller Portal. Our aim is to support the entrepreneurs and be a partner throughout the business life cycle.

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